Merck Clinical Trial Coordinator in Montreal, Canada

The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its 125-year legacy. With a diversified portfolio of prescription medicines, vaccines and animal health products, Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Merck is on a quest for cures and is committed to being the world’s premier, most research-intensive biopharmaceutical company. Today, we’re doubling down on this goal. MRL is a true scientific research facility of tomorrow, and will take Merck’s leading discovery capabilities and world-class small molecule and biologics R&D expertise to create breakthrough science that radically changes the way we approach serious diseases.

Right now, we are in the process of assembling our dream team—a group of scientifically diverse individuals inspired to invent in an environment of relentless curiosity and spirited collaboration. The best of the best. Is this you?

Clinical Trial Coordinator (CTC)

This role is responsible for comprehensive trial and site administration. Under the oversight of the Senior COM or COMs, the person prepares, collates, distributes and archives clinical documents.

The CTC supports clinical supply & non-clinical supply management and ensures timely maintenance of tracking and reporting tools, as applicable.

The role is critical to meet planned Site Ready dates, including assisting with the preparation of submission packages to IRB/ERC and Health Authorities. The role will collaborate at local level closely with COM, CRM and CRA. And the person collaborates with finance/budgeting representatives to manage CTRAs and payments.

Responsibilities include, but are not limited to:

Trial and site administration:

  • Track (e.g. essential documents) and report (e.g. Safety Reports)

  • Ensure collation and distribution of study tools and documents

  • Update clinical trial databases (CTMS) and trackers

  • Clinical supply & non-clinical supply management, in collaboration with other country roles

  • Manage Labeling requirements and coordinate/sign translation change request

Document management:

  • Prepare documents and correspondence

  • Collate, distribute/ship, and archive clinical documents, e.g. eTMF

  • Assist with eTMF reconciliation

  • Execute eTMF Quality Control Plan

  • Update manuals/documents (e.g., patient diaries, instructions)

  • Document proper destruction of clinical supplies.

  • Prepare Investigator trial file binders

  • Obtain translations of documents

Regulatory & Site Start-Up responsibilities:

Collaborate with other country roles to:

  • In a timely manner, provide to and collect from investigators forms/lists for site evaluation/validation, site start-up and submissions

  • Obtain, track and update study insurance certificates

  • Support preparation of submission package for IRB/ERC and support regulatory agencies submissions.

  • Publish study results for GCTO and RA where required per local legislation

Budgeting, Agreement and Payments:

Collaborate with finance/budgeting representatives for:

  • Develop, control, update and close-out country and site budgets (including Split site budget)

  • Develop, negotiate, approve and maintain contracts (e.g. CTRAs)

  • Track and report contract negotiations

  • Update and maintain contract templates (in cooperation with Legal Department)

  • Calculate and execute payments (to investigators, vendors, grants)

  • Ensure adherence to financial and compliance procedures

  • Monitor and track adherence and disclosures,

  • Maintain tracking tools

Meeting Planning:

  • Organize meetings (create & track study memos/letters/protocols)

  • Support local investigator meetings (invitations, prepare materials, select venue, support vendor where applicable)

Education Minimum Requirement:

B.A./B.S. (Life Science preferred)

Required Experience and Skills:

A minimum participation in at least 1 Merck Clinical Research Internship

CORE Competency Expectations:

  • Fluent in Local Languages and business proficient in English (verbal and written) and excellent communication skills.

  • Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.

  • Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.

  • ICH-GCP Knowledge appropriate to role.

Behavioral Competency Expectations:

  • Effective time management, organizational and interpersonal skills, conflict management.

  • Effective communication with external customers (e.g. sites and investigators).

  • High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment.

  • Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.

  • Demonstrates commitment to Customer focus, both internally and externally.

  • Able to work independently.

  • Proactive attitude to solving problems/proposing solutions.

Your role at Merck is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At Merck, we’re inventing for life.

Our employees are the key to our company's success. We demonstrate our commitment to our employees by offering a competitive and valuable rewards program. Merck's benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives. Merck is an equal opportunity employer, proudly embracing diversity in all of its manifestations.

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Job Administrative Svcs Generic

Title: Clinical Trial Coordinator

Primary Location: NA-CA-QC-Montreal (Kirkland)

Requisition ID: ADM010252